1.1 The name of the club shall be the Imperial College Union Linux User Group, hereafter referred to as 'the club', or 'the LUG'.
1.2 The club shall be a member of the Recreational Clubs Committee, hereafter referred to as 'the RCC'.
2.1 The club shall hold the following as its aims and objectives. The club shall strive to fulfil these aims and objectives in the course of the academic year as its commitment to its membership.
2.2 Aim 1: To increase awareness of the Linux operating system in the College and promote its use.
2.3 Aim 2: To provide support to Linux users within the College
2.4 Aim 3: To organize and host Linux-related events such as symposiums.
3.1 The constitution, regulations, management and conduct of the club shall abide by all Imperial College Union policy, and shall be bound by the Imperial College Union Constitution and Regulations.
3.2 The club stresses that it abides by the Imperial College Union Equal Opportunities Policy, and that club regulations pertaining to membership of the club or election to management of the club shall not contravene this policy.
3.3 The club shall also be governed by the RCC standing orders, regulations and constitution.
3.4 The club committee shall supply a Code of Conduct to the ICU DP(C&S) for approval, who shall sign it as the accepted Code of Conduct for the club.
4.1 The following shall be eligible to become members of the ICU LUG:
4.2 Any club member who is a full member of ICU shall be a 'full member' of the club, all other members shall be 'associate members' of the club.
4.3 All members shall pay an annual subscription to join the club; the membership fee shall be £0 or the minimum specified in the CSC Standing orders, whichever is greater.
4.4 A member of the society is defined to be any person who qualifies to be eligible for membership by 4.1, and who is subscribed to the ic-linux-list@ic.ac.uk mailing list.
4.5 An active society member is defined to be a a member of the society who is recognised by all members of the committee to have attended at least one third of the weekly meetings (or other official events) held during the term-time of the current academic year.
5.1 The committee shall consist of the following voting members:
5.2 All committee members must be members of the club.
5.3 No committee member shall hold more than one post during each academic year.
5.4 Office shall be held from August 1st to July 31st of each academic year.
6.1 The Chairman shall represent the club on the RCC, and shall be responsible for making sure that the club is run according to the club constitution and code of conduct as far as can be reasonably expected.
6.2 The Chairman and Treasurer shall sign an ICU Financial Responsibility form, and shall be aware of the ICU Financial Regulations.
6.3 The Treasurer shall carry out the day to day financial duties of the club.
6.4 The Secretary shall be responsible for keeping the club records in good order as well as carrying out publicity and club communication duties.
6.5 The management of the club shall be vested in the club committee.
6.6 Quorum of the committee shall be two thirds of the voting committee.
7.1 A general meeting may be called by the club Chairman, quorum of the committee or by ten full members of the club, this must be submitted to the Chairman in writing. The general meeting must be held within 10 college days of receipt of the proposal.
7.2 General meetings may only be held during undergraduate term time.
7.3 At least five college days notice of a general meeting must be given to the club membership.
7.4 Only full members of the club may vote at general meetings.
7.5 Quorum shall be met, if there are present a simple majority of the committee, plus at least the floor of the square root of the number of active society members.
7.6 Decision shall be reached by a simple majority of the voting members present.
8.1 The AGM shall be held during the second term of the academic year, and shall have as its main business:
8.2 An agenda giving notice of the AGM must be circulated to all club members at least ten college days in advance.
8.3 Nominations for club officers must be posted at least ten days in advance of the AGM and closed before the meeting.
8.4 In the event that no person is voted in to a post or of resignation from a position, the Chairman will undertake the duties until such time as the post is filled. Elections to fill such a vacant post should take place at a general meeting and shall be subject to the same rules as per AGM.
9.1 The club shall receive a grant from Imperial College Union and shall administer this in accordance with the Imperial College Union financial procedures.
9.2 The club Treasurer will provide the Treasurer of the RCC with a detailed budget for the following academic year during the first half of the second term of the academic year.
9.3 Budgets for events shall be taken to the DP(F&S) for inspection and approval.
10.1 The club acknowledges its duty of care to its members and will abide by Imperial College Union's Health and Safety policy.
11.1 The Constitution shall only be altered by consent of two-thirds majority of the full members present at a general meeting. The RCC shall approve any such alterations.
11.2 The Constitution shall be binding on the club officers and members
as soon as the club is created as an ICU society.
This constitution has been approved in accordance with 11.1 above, and accepted as the constitution for the ICU LUG, signed,
Club Chairman
RCC Chairman